Mini Session Day Management

By creavio Team April 10, 2026 1 views

Mini Session Day Management

Mini sessions are a revenue powerhouse — 8-12 clients in a single day, each getting a short, focused session. But they require tight scheduling and flawless logistics. Here's how to manage them in creavio.

Planning Your Mini Session Day

  1. Create a session type called "Mini Session" with the duration (typically 15-20 minutes) and price.
  2. Set buffer time to 5-10 minutes between sessions for transitions.
  3. Create a scheduling link specifically for the mini session event.
  4. Set the available dates to your mini session day only.
  5. Set max bookings to your desired capacity (e.g., 10 slots).

Marketing and Booking

Share the scheduling link on social media, in your email newsletter, and on your website. creavio shows real-time availability, so as slots fill up, remaining ones create urgency.

For each booking, creavio automatically:

  • Sends a confirmation email with time slot, location, and prep instructions.
  • Collects the session fee (require full payment upfront for minis — no retainer/balance split).
  • Adds the session to your calendar with the correct time block.

Day-Of Schedule

On the morning of your mini session day, open Calendar > Day View in creavio. You'll see every session lined up with client names, times, and any notes from their booking form. Print this view or keep it on your phone for quick reference between sessions.

Handling Waitlists

If all slots fill up, enable the waitlist option on your scheduling link. Interested clients can join the waitlist, and if someone cancels, creavio notifies the next person in line automatically.

Post-Session Delivery

For mini sessions, streamline your delivery workflow:

  • Edit and deliver galleries within 5-7 days (set expectations in your confirmation email).
  • Use bulk gallery creation in creavio — create all 10 galleries at once, assign them to clients, and batch-publish.
  • Gallery delivery emails go out automatically when you publish each gallery.

Upselling from Minis

Mini sessions are a gateway to full sessions. After delivery, send a follow-up email offering a discount on a full portrait session. Tag all mini session clients with "Mini Session [Season Year]" so you can target them for future promotions.