Gallery Expiration

Gallery expiration gives you control over how long a collection stays accessible. Set a date and creavio automatically takes the gallery offline when it passes — no manual cleanup required.

Why Use Expiration

Expiration dates serve several purposes for photographers:

Encourage urgency — clients are more likely to order prints and downloads when they know the gallery won't last forever
Manage storage — expired galleries free up space on your account
Set expectations — clients understand the delivery timeline upfront
Protect your work — images aren't available indefinitely on the internet

Setting an Expiration Date

Open the collection and navigate to Settings → Availability. Toggle on Gallery Expiration and pick a date. Common timeframes are 30 days for mini sessions, 90 days for weddings, and 14 days for proofing galleries. You can also type a specific date if you have a contractual deadline.

What Happens When a Gallery Expires

When the expiration date passes, the gallery link shows a friendly message: "This gallery is no longer available. Contact your photographer for access." Your images are not deleted — they remain in your creavio account and you can re-enable the gallery at any time.

Client Notifications

creavio sends automatic reminders before a gallery expires:

7 days before — a reminder email to the client with a direct link
1 day before — a final reminder encouraging them to download

You can customize these reminder emails or disable them entirely from the notification settings.

Extending or Removing Expiration

Changed your mind? Edit the expiration date or remove it entirely from the same settings panel. If a client asks for more time, you can push the date forward without creating a new gallery. The original link stays the same.

Gallery expiration is available on all plans.