Migrating from Sprout Studio

By creavio Team April 10, 2026 1 views

Migrating from Sprout Studio

Sprout Studio is an all-in-one photography platform, so migrating to creavio means moving clients, galleries, contracts, invoices, and workflows. It's a bigger migration, but creavio is designed to handle everything Sprout does — and more.

Step 1: Export Clients and Contacts

  1. In Sprout Studio, go to Contacts and use the export function to download a CSV of all your clients.
  2. In creavio, navigate to Clients > Import and upload the CSV.
  3. Map the fields and review the preview before confirming.

Step 2: Download Your Galleries

If your original image files are stored locally or in cloud backup, use those. If Sprout Studio is your only copy:

  • Open each gallery in Sprout and download the images.
  • Re-upload them to creavio galleries, assigning each to the correct client.

Step 3: Recreate Contracts and Invoices

Sprout Studio contracts don't export in a universal format. Copy the text of each contract template into creavio's contract builder. Replace any Sprout-specific variables with creavio's merge tags.

For invoices, export your payment history from Sprout as a PDF or spreadsheet for your accounting records. creavio does not import historical payment data, but all future invoicing will happen in creavio.

Step 4: Workflow Automation

Screenshot or document each Sprout Studio workflow before canceling. Note the trigger, each step, timing, and any conditions. Rebuild them in creavio under Automations > Workflows. creavio's automation engine supports the same trigger types plus additional options.

Step 5: Studio Management Features

If you use Sprout's studio management features (shooting schedules, team assignments, equipment tracking), set up equivalent workflows in creavio:

  • Team assignments: Use creavio's team features to assign sessions to specific photographers.
  • Shooting schedules: creavio's calendar handles multi-session days with time blocks.
  • Equipment: Use tags or internal notes to track equipment per session.

Timeline

A full Sprout Studio migration typically takes 3-4 hours for an established studio. Start with clients, then galleries, then contracts. Save workflows for last since they depend on the other elements being in place.