Second Shooter Management

Second shooters are essential for wedding coverage. But managing their access, uploads, and payments outside your main system creates headaches. creavio handles it inside the platform.

Adding a Second Shooter as a Team Member

Go to Settings > Team and click Add Member. Enter their name and email. For second shooters, assign the Contributor role. This gives them:

Access to assigned bookings and their details
Upload permissions for galleries and collections tied to those bookings
Read-only access to the shot list and timeline
No access to financials, other clients, or account settings

They receive an invitation email and create their own login. You can add and remove second shooters for individual events without affecting your main team.

Assigning Shooters to Bookings

Open any booking and scroll to the Team section. Click Add Team Member and select your second shooter. They will see this booking in their dashboard along with:

Date, time, and location
Client name and session details
Shot list and timeline
Venue and vendor contacts (if added)

They will not see the invoice amount, your package pricing, or other bookings they are not assigned to.

Gallery Upload Permissions

When you create a Collection for the event, the assigned second shooter can upload directly to it. Their uploads are tagged with their name so you can distinguish between primary and second shooter images during culling.

To restrict uploads to a specific folder within the collection, create a subfolder labeled with their name and limit their upload permission to that folder. This keeps raw imports organized before you begin editing.

Payment Splitting

creavio does not process payments to your second shooter directly. That is between you and them as a contractor relationship. However, you can track these payments as expenses.

Go to Money > Expenses
Add a new expense with the category "Second Shooter"
Link it to the specific booking
Enter the amount paid

This deducts the second shooter cost from your profit calculation for that event. Your annual reports will show accurate per-event profitability.

Contracts with Second Shooters

You should have a written agreement with every second shooter. Use creavio's contract templates to create a second shooter agreement covering:

Payment amount and timing
Image delivery expectations and deadlines
Usage rights (can they use images in their own portfolio?)
Backup and equipment requirements
Dress code and conduct expectations

Send the contract through creavio for e-signature. It is stored in the booking record alongside the client contract.

Removing Access After the Event

After the second shooter delivers their images and you have processed final payment, you can remove them from the booking. Their uploaded images remain in the collection. Go to the booking, click the three-dot menu next to their name, and select Remove from Booking.

If you work with the same second shooter regularly, keep them as a team member. Remove them only if the engagement is over.

Multiple Second Shooters

For large weddings with two or more additional shooters, the process is the same. Add each as a team member, assign them to the booking, and create individual upload folders. Each shooter sees only their own assigned bookings.